Human Resource & Office Administration Officer

Posted 3 weeks ago
  • Job description
  • VACANCY ANNOUNCEMENT 
  • Job Title: Human Resource & Office Administration Officer
  • Compnay:Nugaal Inc. (Lasanod Water Supply – LAWS)
  • Reporting to:  Managing Director
  • Location:  Lasanod, Sool
  • About Nugaal Inc. 
  • Nugaal Incorporation (Nugaal Inc.), established in 2013, is a leading provider of water borehole drilling and utility management services in response to national water shortages and limited water management expertise. Operating through its Borehole Drilling and Water Supply Systems departments, the company has delivered affordable, expert solutions for over 13 years to clients ranging from households and farms to schools and businesses. To provide high-quality, professional water drilling, water management, and contracting services across all sectors of the economy, with the core objective of enhancing socio-economic development through sustainable and reliable water solutions
  • Summary of Position 
  • The Human Resource and Office Administration Officer is responsible for overseeing and managing all HR and administrative functions within the company. This role ensures effective implementation of HR policies, recruitment, employee relations, performance management, and training initiatives. Additionally, the officer handles office administration tasks including facility management, procurement, and general support to ensure smooth day-to-day operations. The position requires strong organizational, communication, and interpersonal skills to support both staff and management in achieving organizational goals.
  • Key Responsibilities
  • ·         Collaborate closely with the Managing Director to ensure the effective implementation of policies and procedures, ensuring strict adherence to establish standards.
  • ·         Aid staff members by clarifying HR policies, processes, procedures.
  • ·         Oversee the recruitment process, including document archiving, and coordinate and monitor contract renewals.
  • ·         Manage all entry and exit documentation for staff upon hire and at the conclusion of assignment.
  • ·         Preparing time sheets and employee payroll for project staff, coordinating extensively with the finance department to ensure documentation and timely salary disbursements.
  • ·         Maintain the integrity of the HR database, which includes the leave database, staff probationary period tracking, timesheets, and related records.
  • ·         Regularly update the personnel records filling system, ensuring information is meticulously organized and up to date.
  • ·         Monitor regular working hours, holidays, and paid/sick leaves for all employees.
  • ·         Collaborate with finance and programs department to manage all project-related staff documents, including contracts and task statements.
  • ·         Prepare detailed Monthly Reports as requested by donors, and all HR reports as Task report and plan.
  • ·         Prepare detailed Monthly Reports as requested and all HR reports as Task report and plan.
  • ·         Do any tasks assigned to her by his manager and within his competence.
  • ·         Oversee daily administrative operations. Maintain office supplies and equipment inventory.
  • ·         Liaise with service providers (cleaning, maintenance, etc.).
  • ·         Ensure health and safety compliance in the office environment.
  • ·         Organize, file, and archive physical and digital records.
  • ·         Draft letters, memos, and internal communications.
  • ·         Manage meeting room bookings and appointments.
  • ·         Support event planning and logistics (e.g. staff meetings, trainings).
  • ·         Provide administrative support to senior management.
  • ·         Prepare reports and presentations as needed.
  • Skills and qualifications
  • Qualifications and Experience
  • ·         A Bachelor’s degree in human resources management, Public or Business Administration, Social Sciences, Diploma with relevant professional experience of 5 years, or other related fields.
  • ·         A minimum of three years of postgraduate professional experience in human resource practice.
  • ·         Excellent people management, analytical, problem solving, negotiation, interpersonal and communication skills;
  • ·         Demonstrated ability to work effectively in an individual capacity and as part of a team and an ability to multi-task;
  • ·         Confidentiality, accountability, integrity and ability to handle sensitive situations;
  • ·         Fluent in both spoken and written English;
  • ·         Proven competency in the use computer applications
  • Key Skills Required
  • ·         Knowledge of labor laws and HR practices.
  • ·         Recruitment and interviewing skills.
  • ·         Conflict resolution and negotiation.
  • ·         Strong organizational and multitasking ability.
  • ·         Time management and ability to prioritize tasks.
  • ·         Document handling and data management.
  • ·         Proficiency in office software.
  • ·         Excellent verbal and written communication.
  • ·         Attention to detail.
  • ·         Interpersonal and teamwork skills.
  • ·         Problem-solving ability.
  • How to apply
  • ·         Interested applicants should send their application to Info@nugaal.so  by not later than 16th June 2025. Each application should include an updated CV, an application letter and contact Information for three work related referees. Applications not included all the above Information will not be reviewed.
  • ·         For more information you can call +252634614647 
  • ü  Qualified Female Candidates are only allowed to apply.
  • ü  Only shortlisted candidates meeting the criteria will be contacted.

Apply For This Job

A valid phone number is required.